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With regulations getting stricter by the day, is your information archiving strategy strong enough?

With regulations getting stricter by the day, is your information archiving strategy strong enough?

Posted by Lisa Higgins 12 February 2019

Consider all of your business data. Every email, instant message, document, image, video, article, spreadsheet... It’s a larger collection than you think and these days, in the highly regulated world of business, organisations need to account for and store their data for long periods of time.

Stricter legal and regulatory requirements mean organisations now need to access their electronic information quickly and adeptly. But many legacy archives are not up to coping with these new demands; they are complex to extract information from - and let's not forget costly - which can make businesses vulnerable to compliance violations and legal risks, as well as dampening employee productivity.

How about you? How long is your organisation required to keep data? And can you retrieve that data quickly and efficiently? How long does it take to search your email data, and can you easily pull it back into your email environment?

Its all about the user

If your information management and archiving strategy has stayed the same during the past five years, it’s likely out of date and you may—or will—be non-compliant. Traditional archiving strategies fall short of meeting these new requirements, and this is driving many organisations to re-examine how they manage information. Not only this, ineffective and archaic archive solutions can make administrators feel like their data is being held hostage as they find they are unable to easily access their data or use it for data recovery.

Data needs to be at the fingertips of those who need it, whenever they need it, to ensure your business complies with corporate governance policies, codes of conduct and legal regulatory mandates such as GDPR. Having an easily accessible digital memory also gives greater insights and assists with decision making. It gives the business heads a way of responding quickly to new regulations without IT involvement. You want to be able to search millions of messages in seconds whether your data is 10 mins or 10 years old.

Datatransfer

Archiving your data shouldn’t just be a place where you put files away, never to see the light of day again, but rather a place where you can readily work with your information and recover it whenever your users require. 

Imagine being able to store as much email data as you want, for as long you want, and have guaranteed access across all end-user devices in a matter of seconds. In addition to storing your data, actually, benefit your organisation by using a built-in point-in-time recovery feature to rehydrate mailboxes in the event of data corruption or a ransomware attack. By using a solution like Mimecast, you can do just that. 

If you already have a data archive for emails, but want to switch to a cloud-based service such as Mimecast, then your existing archive can be exported and ingested into the Mimecast archive and any new emails will be added. The archive is on-line, searchable, can be used for litigation which is one of the reasons that Mimecast is used by over 90 of the top 100 legal companies in the UK.

Today’s archiving systems are becoming standardised so you need a solution that stands out from the crowd. Mimecast offers permanent archives, robust e-discovery and supervisory features, and compliance-driven chains of custody. It also offers industry-leading search SLAs for real-time access to information. And they were rated a leader - one of the highest in the “ability to execute” axis - in last year's Gartner Enterprise Information Archiving Magic Quadrant for the fourth time. For more information on email archiving please get in touch with our experts at info@bridgeway.co.uk or call 01223 979 090.

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For a forward-thinking approach to cyber resilience, Bridgeway recommend Mimecast’s leading email security, compliance, continuity and archiving platform. A single, cloud-based service, Mimecast protects against the two dominant cyberattack vectors: email and the web. By unifying disparate and fragmented email environments into one holistic service that is always available from the cloud, Mimecast minimises risk and reduces cost and complexity, while providing total end-to-end control of email.